What solutions can you implement to protect your data?
In the case of multifunction devices, there is an end user interface with information. This may be via a laptop screen or the printing of confidential information left unattended.
The risk of data leak from such interfaces usually relies on the employees dealing with these interfaces. However, can you block a person using a mobile phone to capture an image of confidential data displayed on a screen? No. And here lies a key risk.
To address this gap, Canon has utilized smart data capture and extraction to further increase the security layer of data misuse management. In simple terms, the solution extends existing infrastructure security measures by enabling multifunction devices to:
- “Read” the data that is being scanned, printed or copied, and
- Check for confidential keywords.
If any of these words are identified, the job will be immediately paused. This will then trigger an approval process, where the CIO within the business has to:
- Check the data that is being printed, scanned, copied or emailed from the MFP, and
- Approve or disapprove the activity.
Solutions such as Canon’s enable organizations to control and monitor multifunction device usage, ensuring organizational data remains safe when processed on these interfaces.