Use project management tools
When you’re in charge of a team project, it can be tempting to simply throw all of your day-to-day project minutiae into spreadsheets, and use simple email (or instant chat) for internal communication. With this approach, however, problems quickly pile up. Spreadsheets become huge and unwieldy, and email chains grow beyond control.
The latest crop of project management tools have changed the game. They allow you to track and control projects in a much more integrated, automated and streamlined fashion. Their main benefits include:
Improved flexibility: Each project is unique, with its own slightly different way of tracking information. Daily progress reports, tasks, milestones, to-do lists, and more can be easily viewed, updated and linked together by the right team members.
Greater transparency: A regular spreadsheet won’t provide each team member with a list of tasks or other information about their project responsibilities. With a project management tool, everyone always knows what they need to do, and when.
Better reporting: When your boss is making a presentation to senior management and wants a project update, getting it all out of Excel or emails can be a challenge. Many project management tools often include management dashboards, change logs and project history, to give you the big picture when it’s needed.
While specialised project management tools are an extra expense on top of your regular office software, many of the best ones run in public cloud infrastructure, making them cost-effective and highly accessible. In fact, by helping you to save time and reduce mistakes, they can ultimately pay for themselves many times over.