Printing exams on-site
While third-party vendors may have the capacity to fulfill your exam-printing needs, that doesn’t necessarily mean it’s the best place to produce such sensitive materials. First, you won’t have any oversight or capacity to determine the security requirements of off-site suppliers. Which means even if your own school or university has strict regulations around data management, you can’t ensure your print vendor will enforce those same measures.
While it may make financial sense to outsource such print tasks, recent history has shown that doing so could compromise the security of exam papers. One case in point is the University of Tasmania, which shut down its on-site UniPrint service in order to save on staff costs. However, this decision was immediately met by outrage from unions.
While exam security was a major concern, respondents speaking to news.com.au also claimed that a third-party vendor would be unable to “identify potential issues with examination questions and answer booklets, and rectify them quickly enough to ensure the timeliness of delivery of exam materials to students.”
Investing in a print room is one solution that Middle East education providers may choose to adopt. With all exam-printing functions conducted on-site, there is a lower risk of unauthorized personnel gaining access to the sensitive material, and it means the organization itself can define and deploy its own regulations around the management of examination and student information.
Security can be further enhanced with the installation of a ‘swipe’ reader, which will allow only verified staff members access to the print room, and means only those personnel have the authorization to print sensitive materials.